OwnCloud User and Group Administration

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ownCloud provides administration features for maintaining User IDs, security groups, user group administration, and user disk quotas.

Security Administration Toolbar

Logging in as the ownCloud "admin" user and navigating to Settings=>Users displays the administration user and group administration area of the ownCloud instance. The of the screen contains security toolbar for this area. The security toolbar is used to create new user IDs, security groups, and changing the default disk storage quota for new user IDs.

1. Name
   This is the name of a new ownCloud user ID (i.e. test, test1).
2. Password
   This is the password associated with a new ownCloud user ID. After the login with the initial user ID
   password, navigating to Settings=>Personal, the user can set a new password.
3. Groups
   This dropdown field is used for creating new ownCloud Security Groups. New or existing groups can be associated
   can be associated at this point with a new user ID about the be "Create"d. If a new group is created from this field
   is can be associated with existing user IDs further down on the User settings screen.
4. Create
   This is a button used for creating a new ownCloud user ID.
5. Default Quota
   What is a "quota"? All ownCloud instance users share a pool of permanent disk storage. In most cases an ownCloud
   Administrator may decide to manage the maximum amount of storage each user will be allocated. This maximum is
   called a "quota". For example, say that all users share a pool of storage 1 TB (Tera Byte) of storage. The ownCloud
   Administrator decides that new users will be allocated 10 GB (Giga Bytes) at the start. More storage can be set
   for each user later. So in this example the Administrator will set the "Default Quota" field in the security 
   toolbar to 10 GB. Any new ownCloud user IDs created from here on will be set to 10 GB. It is highly recommended
   that quotas are set for a new ownCloud instance until shared storage use is better understood.

User List

At User List of ownCloud users appears below the security toolbar.

1. Name and Password
      Displays the current user IDs and blocked out password that currently exist on the ownCloud instance.
2. Groups
      Displays the current security groups that each user ID is a member. Note that the "admin" user has an "admin"
      security group? Other user IDs can be members of this group but it is not a recommended practice. When a user 
      ID has "Groups" shown, there is no security group assigned to the user ID as seen by the "test" user. With the 
      "Groups" setting a user is confined to accessing only their data.
3. Group Admin
      A user ID can be given "elevated privileges" where the security changes within the scope of the user ID can be 
      performed. Such as; changing user quota, password, creating a new user ID. When creating a new user, the ID is
      setup for the current security group, the new user ID will also appear on the main "admin" user list. When the 
      "Group Admin" setting exists no group administrator is assigned.
4. Quota
      Displays the disk quota set for each user. When "default" is set for a user this is tied to the current instance
      "Default Quota" setting. In the case of the above example, the "admin" user has no disk quota set. Whereas the
      "test" user is limited to 10 GB of disk storage.

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